Enter your pool dimensions once. PoolBidding automatically calculates every line item: excavation, shotcrete, tile, deck, plumbing, and more. Get from site visit to signed proposal the same day.
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Built for pool contractors. 14-day free trial. No credit card required.
Spreadsheets break. Handwritten quotes miss items. By the time you finish a bid the old way, your competitor has already sent theirs.
No training course. No onboarding call. Three steps and you're sending proposals.
Add your item costs, labor rates, and vendor prices in Admin > Item Pricing. Set up your employees and company info. Takes about 30 minutes the first time — then it's done forever.
Enter the customer's name, address, and pool dimensions — length, width, depth, spa size, tile selection, deck specs. Click Calculate. Every line item appears automatically, priced and ready to review.
Click Print Proposal. A clean, professional PDF with your company name, license number, and rep's contact info is ready to hand to the customer at the site visit or email the same day.
Or try the live demo first — no signup needed.
PoolBidding is purpose-built for pool construction. Not a generic proposal tool - a system that understands pool specs, pool phases, and pool pricing.
Enter pool dimensions, depth, spa size, tile selection, and deck specs once. PoolBidding auto-generates every line item: excavation, shotcrete, waterline tile, coping, deck finish, plumbing runs, electrical, and more. Over 1,000 items priced automatically.
Every proposal prints to a clean, professional PDF with your company name, address, license number, and sales rep. Hand it to the customer at the site visit or email it the same day. No reformatting, no copy-paste.
Track every proposal from Open through Won. Filter by status, sales rep, or date range. See your pipeline value, monthly revenue, gross margin per job, and close rate all in one view.
Export won proposals directly to QuickBooks Desktop (IIF) or QuickBooks Online (CSV). No double-entry. Your bookkeeper gets clean data; you stay on the job site.
Sales reps see their proposals. Managers see everything. Admins control pricing, employees, and company settings. One subscription covers your entire business's sales time. One flat rate, no matter how many reps or proposals.
Automatic nightly database backups. Download a backup anytime. Restore with one click. Your proposals are never at risk.
Proposal detail with auto-calculated line items
Every item calculated from your pool specs. Add custom line items, adjust quantities, print or export.
Pipeline reports with profitability analysis
See pipeline value, close rates, and gross margin by rep. Export to CSV or print for your accountant.
Most tools in this space are either the wrong category, locked to one computer, or priced for a 20-person operation. PoolBidding is the only one built specifically for pool construction estimating and sized for real companies.
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Service apps
Route & maintenance tools
PoolBrain and similar
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Desktop suites
Excel-based estimators
ESI, Pro-Suite and similar
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Full platforms
Construction management
Poologics and similar
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This
PoolBidding
$99/month, whole team
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|---|---|---|---|---|
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Pool construction estimating
Calculates bids for pools, spas, decks
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✕
Built for service, not building
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✓
Via Excel templates
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✓
One of many modules
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✓
Core purpose
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Auto-calculates from pool specs
Enter dimensions once, get every line item
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✕ |
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Manual formulas in Excel
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Generic estimating
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✓
1,000+ items auto-priced
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Works in a browser, any device
No install, works on Mac and mobile
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✓ |
✕
Windows only, per computer
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✓ | ✓ |
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Multiple users on one account
Sales reps, office staff, managers
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~
$55 per tech/month
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✕
Licensed per computer
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✓
Up to 20 users
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✓
Unlimited, no extra charge
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| Price |
$55+/tech/mo
Grows with headcount
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$295+ one-time
Per computer license
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$279-329/mo
3x the cost
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$99/month
Whole team, flat rate
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| QuickBooks export |
✓
QBO only
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~
Manual via Excel
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✓ |
✓
Desktop + Online
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Up and running same day
No training course, no onboarding call required
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~
Setup takes time
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~
Learning curve for Excel/VBA
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✕
Onboarding required
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✓
14-day trial, no call needed
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Based on publicly listed pricing and features as of May 2026. Competitor info subject to change.
Every rep, every proposal, every hour. One flat rate. No per-seat fees, no hidden add-ons.
Unlimited users & proposals.
Cancel anytime.
Start Free TrialUnlimited users & proposals.
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